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City of Rochester

Focused Investment - Mini Grant Program

Introduction

The City’s Focused Investment Strategy (FIS) is a 5-year comprehensive community initiative that brings together a diverse range of public and private stakeholders to promote positive change in four strategically selected City neighborhoods. Public and private resources will be invested in each of these areas to build on existing community assets to maximize the greatest return in terms of developing visible improvements and creating positive social perceptions for residents and business owners.

Purpose

The FIS Mini-Grant Program is intended to offer eligible organizations a resource to undertake small projects and initiatives. The idea is to identify a neighborhood need to be addressed that cannot be funded with current resources. The program does not seek to support traditional or “mainstream” programs and projects. Rather, the goal is to undertake small and unique projects that can be completed in a short time-frame.

Scope

Projects to be funded include, but may not be limited to: neighborhood clean-ups; planters/flowers; construction materials (wood, wrought iron, hardware); tools; garden supplies; purchase/lease of equipment; stipends for volunteers; community events; and/or other project or initiatives presented to the City (see policies).

Funding

The City expects to provide multi-year allocations (over the 5-year FIS period) for this program depending on availability of funds. A total of $20,000 has been made available to eligible organizations for the first and second years, each to receive up to $5,000 for approved projects. Multiple projects from multiple groups may be funded, but cannot exceed a total of $5,000.

Eligible Organizations

Eligible organizations are those that are legally organized non-profit agencies located in or servicing an FIS area.

Policies

  • Organizations must complete an application for each proposed project.
  • Projects must receive City approval before they commence.
  • Projects must be consistent with the goals of FIS.
  • Projects must include a timeframe (begin and end dates) and must be completed within 12 months.
  • Organizations cannot apply for multiple projects to occur simultaneously.
  • Organizations must evidence neighborhood support for the project (letters, e-mails or petitions from Sector leaders and/or neighborhood associations).
  • Funding may not be used to supplement housing programs currently being funded by the City or organization or be used to defray administrative costs.
  • Funding may not be “rolled over” from year to year.
  • Organizations must receive prior approval to provide sub-grants under this program.

Payments

A program agreement will be established between the City and the participating organization that will include a scope of work and eligible expenses. Ineligible expenses will not be paid by the City. Acceptable documentation to be submitted with payment requests should include invoices, purchase orders and/or vendor agreements. An inspection will be made by City staff to ensure the completion of activities before payment is approved.

Submission Requirements

Proposals are to be submitted to your assigned FIS Team Leader: 

Award Announcements

Proposals will be reviewed and approved by the City. Proposals will be evaluated in terms of application completeness and how well the activities meet the objectives of FIS. For additional information, please contact the appropriate team leader listed above. 


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