Facebook Twitter You Tube
Search
City of Rochester

The City's Hiring Process

Emergency communications operator(7)The City of Rochester has a residency policy for employees.

Current Job Openings

Current job openings are vacancies or examinations for which the City is actively recruiting. You can view them at Current Job Openings and on the bulletin board outside Room 103A of City Hall. Look for titles that interest you and pay close attention to the sections which describe "Minimum Qualifications" and "Special Requirements". These two sections list training, work experience, education and special licensing which are necessary to perform the job effectively. ONLY candidates whose qualifications match, or exceed, these requirements will be considered for an interview or participation in an exam. Applications must be submitted or postmarked by the application deadline date specified for each title.

Advertisements/Job Openings

These are positions for which the City is accepting applications for a specified period of time for vacancies.

Applications are reviewed to identify candidates who match or exceed the Minimum Qualifications. Applications of qualified candidates are sent to the department where the vacancy exists. A supervisor in the department reviews the applications and arranges interviews. When the supervisor decides which candidate to hire, the applications are returned to the Department of Human Resource Management. The selected candidate will schedule a pre-employment drug test and any medical evaluations necessary for the job.  A criminal conviction history search is completed as well as driver's license verification as appropriate. An offer letter for employment is prepared and a notice is sent to other candidates to inform them that the position has been filled.

If a job listing states that "the individual selected will be given a provisional appointment", this means that the job is competitive and cannot be filled permanently until a Civil Service Examination is given. The person who is selected from the current recruitment to fill this job is given an opportunity to participate in an examination for this title in the future. To retain the position, a person will be required to pass the exam and be among the three highest ranking eligibles on the eligible list.  For more information regarding Provisional Appointments, see Provisional FAQs.

Not all of our positions are competitive. Some are non-competitive and require no Civil Service Exam for an individual to keep the job on a permanent basis.

Continuous Recruitment Advertisements/Job Openings

These are positions for which the City accepts applications daily. There is no deadline date for submitting an application.

Applications are filed upon receipt. When a department notifies the Department of Human Resource Management that they wish to fill a continuous recruitment position, all applications on file for the title are reviewed to identify candidates who meet the Minimum Qualifications. Applications for qualified candidates are sent to the department where the vacancy exists. A supervisor in the department reviews the applications and arranges interviews. When the supervisor decides which candidate to hire, the applications are returned to the Department of Human Resource Management.  The selected candidate will schedule a pre-employment drug test and any medical evaluations necessary for the job.   A criminal conviction history search is completed as well as driver's license verification as appropriate. An offer letter for employment is prepared for the selected candidate. 

Civil Service Examination Fee

There is an exam application fee for all open-competitive examinations. Promotion exams do not require a fee. The application fee will NOT be refunded if you do not meet the Minimum Qualifications or if you fail to appear for the exam. Compare your qualifications carefully to the Minimum Qualifications stated on the announcement. Apply only for those examinations for which you are clearly qualified.

Examination application fee refunds are allowed only for the following:

  • if the candidate does not submit an application for the examination
  • if an application is received or postmarked after the application deadline date
  • if it is an application for an exam that is not scheduled
  • if the candidate presents an acceptable fee waiver after payment is processed
  • if an examination is canceled, with no alternative date scheduled

The application fee will be waived for candidates who certify to the state civil service department, a municipal commission or regional commission that they are unemployed and primarily responsible for the support of a household, or are receiving public assistance. The Waiver Request form is on the back of the Exam Application Fee Statement form

Civil Service Examinations

These are examinations for which the City is currently accepting applications. The examination announcement will specify the application deadline date for submitting applications and the date the examination will be held. In addition, the announcement will contain a general description of the job duties, the scope of the exam (what subjects will be tested), the Minimum Qualifications (minimum training and experience required to be admitted to the test), salary, and other important information. 

Candidates who wish to participate in a Civil Service Examination may submit an application and payment online through our Online Employment System or by submitting a completed Employment/Exam Application, Exam Application Fee Statement and the non-refundable application fee payment, if applicable, by the application deadline date to:  City of Rochester - Exams, City Hall, Room 103A, 30 Church Street, Rochester, NY 14614-1280.  The application fee is $15 for all open-competitive exams except Police Officer and Firefighter (which require a $25 fee), and can be paid by check or money order to City Treasurer. NO CASH, please.  Fee and Fee Statement are not needed for promotion exams.  The Exam Application and the Fee Statement form can be obtained from our Employment Forms page, from City Hall, Room 103A, or by mail (if you submit your request in writing along with a stamped, self-addressed envelope).  For future reference, keep a photocopy of your application. Enter the exam date on your calendar.

Candidate applications are reviewed against Minimum Qualifications stated on the exam announcement. Candidates who do not appear to meet the Minimum Qualifications are notified, in writing, if they lack any training, experience, and/or special requirements. The notification will give information about how candidates can submit additional information, in writing, for consideration. If the additional information is not determined to be qualifying, then candidates will be notified of their disqualification. After a candidate submits additional information, no other opportunity for qualification is possible.

One to two weeks prior to the scheduled date of the exam, qualified candidates will receive an Admission Letter to the examination. The letter will contain the examination's time and location, and will provide other important test information. If possible, candidates should familiarize themselves with the location of the exam site prior to the examination date. Candidates must keep a current address on file with the City of Rochester in order to receive important correspondence. You may change your address by following the instructions on the Employment/Forms page of this website. If you have not received an Admission Letter by the Wednesday before the examination date, call (585) 428-7454 for information.

If the exam announcement states that the examination is an "Evaluation of Training and Experience", then a supplemental questionnaire will be sent to qualified candidates on the examination date stated on the exam announcement.

After the examination is scored (the amount of time required for scoring varies with the number of participants, the complexity of the examination process, and the number of other examinations which are processed at the same time) individual names of passing candidates will be placed on a Civil Service eligible list in the rank order of final score, highest scores first. Each candidate will be notified, in writing, of their score and their initial rank order on the Civil Service List.

As positions become available, individuals will be hired on the basis of a "Rule of Three", as required by New York State Civil Service Law. Selection for hire is made from among the three highest ranking eligibles willing to accept appointment.

"Canvas" letters are often sent out to individuals on the list in order to determine their continued interest in employment. Failure to respond to one of these letters will result in a candidate's removal from the list. Any change of address for candidates on a Civil Service List must be submitted to the Department of Human Resource Management by following the instructions on the Employment/Forms page of this website.

A Civil Service eligible list remains in existence for at least one year, and MAY be extended up to a maximum of four years. Extensions are considered on a yearly basis, and candidates will be notified of each extension. We suggest that you submit a new application for an exam, just prior to the end of the first year, if you have not been hired. This will ensure that you will be notified if another examination is scheduled for the title.

Candidates may examine a written copy of any Civil Service List in City Hall, 30 Church Street, Room 103A between 9 a.m. and 5 p.m., Monday through Friday. This public record contains information regarding individuals hired and/or removed from the list along with records of canvass letter responses of individuals. Information regarding an individual's eligibility for hire cannot be provided over the telephone.

Continuous Recruitment Civil Service Examination Announcements

These are examinations for which there is no deadline for submitting an application. Applications are accepted on a "continuous" basis and examinations are scheduled on an "as needed" basis. These are usually titles for which there is a high demand; examinations may be held more often than usual.

The processing of applications, hiring, and other general procedures used for regular Civil Service examinations is the same for the Continuous Recruitment Examination process.

Differences:

  • Each candidate's eligibility for hire is for a 1 (one) year period only, unless stated otherwise.
  • Another holding of the examination may occur within that 1 (one) year period and new candidates for hire will be interfiled with existing candidates on the basis of score.
  • If the examination fee is not paid, the candidate will be notified.    

The City of Rochester, NY is an Equal Opportunity Employer. | Fair Housing | Terms of Use | Accessibility |  Privacy  | Security |  Contact Us |  Video Tour 

Translation by WorldLingo