The City of Rochester is seeking proposals from qualified Consultants to provide a diverse array of Recreation Services to youth and adults. If your organization would like to be considered as an approved vendor for 2024/25 School Year programming, applications must be received no later than 11:59 PM on June 30, 2024. Please note that the Approved Vendor List will be valid for three (3) years.
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Communications
All communications by parties who have indicated an intent to submit or have submitted a proposal in response to this RFQ including any questions or requests for clarifications, submission of the qualifications, requests for status updates about the selection process and any other inquiries whatsoever concerning this RFQ shall be sent, in writing, to the following City staff person:
Via email at:
Beth Jackson-Dobbs
DRHSRFP@cityofrochester.gov
No contact is permitted with any other City staff member with regard to this RFQ during the RFQ process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification. To ensure that all Respondents have a clear understanding of the scope and requirements of this RFQ, the City will respond to all timely questions submitted via e-mail to the City Contact by the question deadline stated above. Questions and the responding answers will be sent via e-mail to all Respondents who have provided an e-mail address to the City Contact and will be posted on the City’s web page for this RFQ. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFQ. The City will make every reasonable effort to keep Respondents informed about the RFQ process. Notifications about Timeline date changes, amendments to the RFQ and other information about the RFQ will be sent by e-mail to Respondents who have provided an e-mail address to the City Contact and will be posted on the City’s website for this RFQ. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFQ.
Timeline
| Activity | Time | Date |
| RFQ Release | 8:00 AM | Monday, March 11, 2024 |
| Questions will be received until | 12:59 AM | Sunday, March 24, 2024 |
| Response for Questions Submitted Posted on City Website | 12:00 PM | Monday, April 1, 2024 |
| Qualifications Due | 11:59 PM | Rolling basis due no later than Sunday, June 30, 2024 |
| Consultant Selection Notification | 12:00 PM | Between April 15, 2024 and July 15, 2024 based on submission date |
The dates shown above may be subject to change within the City of Rochester’s sole discretion and upon written notification as set forth herein.