Book a Facility
Those looking to reserve City lodges, shelters, parks, green spaces, athletic fields or courts can do so online through through R-Central.
Private events such as birthday parties, baby showers, reunions, memorials, graduations, etc. only need a facilities use permit and do not require an additional permit from the Office of Special Events.
Special Events Utilizing City Parks & Trails
Those interested in utilizing a city park or trail for an event held outside that is open to the public, including festivals, races/walks, or film shoots, must obtain a special event permit four months prior to your event date in addition to booking the desired park or trail online via R-Central to ensure that another event is not scheduled in conflict.
Additional charges for failure to comply with procedures and regulations
- Any damage done to the facility – charges to the permit holders will be based on the assessed value of damages/damaged item(s) and the cost of repair/replacement.
- Failure to leave the facility in a clean and orderly condition - resulting in a minimum additional charge of $150 to the permittee. The City reserves the right to charge additional fees depending on the time and effort necessary to return the venue to its original condition.
- Failure of the permittee and guests to vacate the facility by the permit end time – resulting in a minimum additional charge of $200 to the permittee. The City reserves the right to charge additional fees beyond the minimum charge at a rate of $50 for every additional 15 minutes the permittee and guests refuse to vacate the venue.
If any of the aforementioned violations occur during your permitted activity, as identified by City Security and the security checklist, charges will be immediately deducted from your credit card. Failure to pay these charges will result in the permittee losing the privilege to permit any City of Rochester facility in the future.
Permit modification and cancelation policy
Permit modification (changes):
Permittee will be required to fill out a "Permit Modification/Cancelation Request" Form at 57 St. Paul Street, at least ten (10) business days in advance of the event date for all changes. All modifications have a $10 modification fee.
Permit cancelation
Permittee will be required to fill out a "Permit Modification/Cancelation Request" Form at 57 St. Paul St. at least thirty (30) business days in advance of the event date for all cancelations or application withdrawals. All cancelations have a $20 cancelation fee.
- All cancelations submitted thirty (30) business days in advance will be refunded 100% (minus the application fee and cancelation fee) with no exceptions.
- All cancelations submitted under the thirty (30) business days will be refunded 50%.
- All cancelations submitted under ten (10) business days in advance will not be refunded.
Permit Modification/Cancelation request form
Contact
If you have any questions, please contact our Permit Office at 585-428-6755 or email facilitypermits@cityofrochester.gov.
Office hours are 9 a.m. to 5 p.m. (closed from 1 p.m. to 2 p.m. for lunch)